Table of Contents

Accounting/Budget                                            Community Colleges

Associated Student Body (ASB)                         Developer Fees

ASB - Organized or Unorganized                         Employees

Attendance                                                        Facilities, Maintenance & Operations 

Board of Education                                             Food/Nutrition

Booster Clubs/PTAs                                           Human Resources                        

California School Information Services (CSIS)        Purchasing

Charter Schools                                                 Special Education   

Chief Business Official                                        Technology

The responses provided by our Help Desk are intended to share the expertise of our office and are provided for informational purposes. The responses are not intended as legal advice. If your matter involves interpretation of laws, regulations or court precedent or otherwise calls for legal advice, you should consult legal counsel before acting on this information.

Accounting/Budget

• How is STRS reporting handled for teachers on ''10 pay 12thly'' schedule?
• Are there specific provisions for paying interest for past due accounts?
• Can a county office of education reimburse employees for tips or gratuity?
• Can we charge ''project generated'' facilities to projects?
• Determining restricted indirect cost rates for school districts and county offices
• How do county offices assign percentage of salary distribution to employees?
• Is Independent Study considered an excused absence?
• What do COE's do with Low Incidence ''equipment'' purchases?
• Is it appropriate to charge special ed. programs for pupil service costs?
• What are legalities of transferring money from ABE to General Fund?
• What is the recommended time for retaining district audits?
• What is the statute of limitations on a claim for back wages?
• Where does the Education Code discuss gift of public funds?
• What are the guideline/rules/laws regarding ADA distribution?
• When would the AB 1200 oversight generated by the negative interim reports end?
• Are there laws regarding charging fees?
• Reasonable allocation of salaries and benefits
• Where can I purchase a student projection software?
• Are we required to put out a RFP for an auditor?
• How long can we use an auditor?
• How I can get a copy of a list of budget reduction ideas?
• Do you have a good definition of modified accrual accounting?
• Does FCMAT have a template for developing a process of reviewing programs for possible cuts?
• Is there a source for GASB 34 statements other than GASB itself?
• Is it an acceptable practice to give cash prizes to students?
• Why retiree benefits will cause budget cuts?
• Is the district required to have a budget ready for the county to approve by January 30?
• If a budget is not approved, what is the next step?
• Will the state take control of the district if the county advisor does not get an adequate solution to the fiscal problems?
• Is there a step between the county advisor and the state takeover?
• When the state takes control of a district, will the current teachers' contract with the district be null and void?
• How do K-12 funds flow from the state to the school districts?
• How are the funds calculated for the Peer Assistance and Review Program?
• Overpayment of employees
• Can tuition be charged?
• What is the latest information regarding transfers?
• We're looking for clarification on GC 53060 special services and advice regarding contracting
• Do you have suggestions in adjusting expenditures due to declining enrollment?
• Authorized signatures for payments from district funds
• Is AB 825 funding data available?
• Charging an indirect cost rate
• Developer fee studies: how often?
• Transportation fees
• What evidence of exemption is used when making purchases for district buses?
• When a district becomes Basic Aid, does it still receive revenues and supplementary funding?
• How may Title 1 funding be spent at school sites?
• Is it better to negotiate salary formulas for Basic Aid after the April 15th deadline?
• Is it appropriate to charge admission to a school concert?
• Can a direct deposit check be voided and a paper check issued?
• Is there a requirement in statute to pay increases by end of school year?
• What is the proper procedure for issuing final wages to a deceased employee?
• How many signatures are required on a purchase order?
• Is there a specific time limit on reimbursement of receipts?
• Can a vendor charge a district a service charge and sales tax on rentals?
• What are the workshop dates for the Pupil Attendance Accounting for Business Office Personnel?
• How do you determine the use of 5800 vs. other object codes?
• Can district require all high schools to use same banker?
• What is the percentage of independent study students allowed in a community day school?
• Travel Expenses
• If a check gets lost in the mail . . .
• Is ASB required to pay late charges?
• Exceptions as to why payment would not be processed without further action/proper authorization
• What account code should be charged for building improvements that exceed the capitalization threshold?
• If an account for rewarding students who help find other students tagging schools is set up, can we use ASB or donated money?
• What is the correct function for bond audit?
• Is there a requirement that timesheets must be filled in with pen instead of pencil?
• How long does it take for a check to become stale-dated?
• Can we reimburse an employee for non-itemized receipts from a restaurant?
• What object codes should be used for purchasing table and chairs and computer?
• Where can I find Budget Explorer v. 3.0 and the manual?
• Can a teacher be reimbursed for CPR training and conference attendance?
• What account should be used for a loan to a new intermediate school to set up their ASB?
• How do we code subagreements for services?
• How do we find out about investment earnings allocation requirement by resource?
• For revolving cash or student body funds, can one of the two signatures be a stamp/facsimile?
• Can our district charge a fee for returned checks?
• Who is financially responsible for a musical instrument lost in a wildfire?
• Can a certificated manager working on a bond project be paid as a classified manager with object code 2300 funds?
• What fund should non-ASB donations be posted?
• What is the capitalization threshold for a school?
• Where should money received from parents for the 8th grade grad trip, bus fare and gowns be deposited?
• Can we use a clearing account to hold money to be donated to a charity?
• Can a teacher collect checks from parents payable to him as donations to an art class?
• What are the three possible budget certifications?

Associated Student Body  (ASB)

• Can we use ASB funds to pay stipends to coaches?  
• May an ASB donate money to the district to make improvements?
• What is the difference between a student body account in elementary schools versus secondary schools?
• Can you use ASB funds to pay supervisors of athletics?
• Does the advisor to a student club have to be a teacher?
• Fundraisers
• Is the ASB responsible for the deficit that was created?
• The district has discontinued the ASB Stipend. Is there any way for the ASB to pay the remainder of that stipend?
• Clarification regarding paying of a salary
• How should an ASB bookkeeper at a high school be paid?
• Can our school group sell pies prepared from home?
• Why can't teacher clubs use the district's tax ID number?
• Must ASB fund-raising monies be deposited daily?
• Is an ASB silent auction allowable?
• Handling cash from charity fund-raisers
• ASB funds for field trips
• Distribution of interest earned on ASB funds
• ASB usage of credit cards
• May teachers conduct field trip fund-raisers?
• What type of campus beautification may an ASB fund?
• May an ASB purchase classroom books?  
• Can an ASB Student Store be run by a District paid Clerk?
• Are there ASB policies for Adult Schools?
• Can the salary for a finance clerk be paid from the ASB account?
• Do I report sales tax on snacks from the student store?
• Can you have a fund-raiser and distribute monies to only those who participated?
• Can District personnel be signers on ASB accounts?
• Who is responsible for reporting ASB tax information?
• Can an unorganized student body purchase new trees for the campus?
• Can the selling of mandatory uniforms be used as a fundraiser?
• Should the coach get approval from the team to spend the team funds?
• Is a Junior High School ASB considered non-profit?
• Can money raised by a child be transferred with the student to the new school?
• Do club advisors need to be certificated?
• Can we deposit money collected for lost and damaged textbooks in our ASB account?
• What is the penalty for a teacher holding raffles?
• Are we exempt from collecting sales tax?
• Is it a conflict to pay for services in advance?
• Can ASB legally pay for the Activities Director to attend the CADA conference?
• Can the ASB budget be adjusted mid-year?
• Are sales by the PTA considered PTA or student funds?
• Are non-academic student clubs allowed to fund raise on campus?
• Is the purchase of Spirit Packs permissible?
• Can a teacher tell students that they must raise funds for their classroom?
• Can a high school have an active ASB without elected officers?
• How do you dissolve a Booster Club?
• Can money collected for a educational trip be deposited in the student body account?
• Can a school circumvent the ASB rules by moving their monies to other accounts?
• Where should monies from fundraising activities go through ASB vs. a Booster Club?  
• Should monies from band and chorus be considered ASB or put into Parent Club?
• Are business academy sales considered a prohibited solicitation?
• Is selling food items under the umbrella of student council allowed?
• Do we need to obtain a Form W-9 before Sport Officials are paid?
• Is creating booster clubs a way to circumvent ASB regulation?
• Is it legal for the Activities Office to lend monies to the Football team?
• Can an Athletics club purchase a washing machine with ASB funds?
• Who should track fundraising monies?
• Can ASB activities be delegated to a school secretary?
• Is it legal to use the ASB account as a pass-thru account?
• Are student activities such as football, band, etc., considered ASB groups?
• Can ASB funds purchase a computer for the ASB secretary? 
• Can Athletics Trust buy a lawn tractor or is it the districts responsibility?
• Can a club give individual credit to each student for items sold?
• Who has discretion over Class accounts?
• Positive press vs. ASB regulation regarding donations?
• Can a club be dissolved?
• Does ASB allow tipping the Pizza delivery person?
• Can a coach pay for team camp fees from the volleyball team account?
• Can a dept. set up a club and then run a year long fundraiser?
• How does an ASB keep track of fundraising donations?  
• Can a coach be paid with ASB Athletic funds?
• Are quotes required prior to approval to spend club money?
• Can ASB be required to pay for business office operating supplies?
• Is it legal for ASB funds to pay for clerical help?
• Can trust accounts be established within the ASB?
• Can debit cards be used by administrators making purchases for ASB?
• Is it appropriate to pay a stipend to school secretary or bookkeeper from ASB funds?
• Into what account should booster club funds be deposited if students are working at the fund-raiser?
• Is it appropriate for the Associated Student Body to enter into a multiyear agreement with a yearbook vendor?
• Can ASB funds be used to pay for transportation or admission on a class field trip?
• Can a Principal's Account be set up in ASB accounts?
• Can ASB funds be used to send bookkeepers to workshops, or pay their salaries?
• Can ASB funds be used to pay for a booster club's transportation cost to an event?
• What are the new state regulations regarding food items to be sold during ASB reserved days?
• What is appropriate use of ASB Funds?
• Does food service have the authority to allow cooperative venture on vending?
• Is it acceptable for teachers to accept cash for fundraisers and then reimburse themselves?
• Can secondary schools in a district sell school uniforms as a fundraiser?
• Can a parent who has purchased supplies be reimbursed?
• Can ASB profits be distributed to all trust accounts?
• What are the regulations/laws governing overdrawn balances in ASB?
• Is student ASB membership required to participate in ASB funded activities?
• Can fines be charged for overdue library books?
• What are the ASB guidelines regarding debit cards, athletics and workshops?
• Can a ASB fund carry a savings account?
• Can students be asked to pay for uniforms needed to participate in a schools athletic program?
• What is the time limit on ASB funds left over from previous years?
• Should all expenses that are approved by the ASB budget, be included in the ASB minutes?  
• Should scholarship checks be addressed to the student or the college/university the student will be attending?
• What happens to funds for clubs that are inactive?
• Can ASB funds be used to pay for a Christmas party for High School Staff?
• What is the policy on carryovers for unexpended balances?
• Can a coach use Track Club ASB funds to be reimbursed for conference travel expenses?
• Can ASB funds be used to give out loans to other clubs?
• Does ASB or the district have to pay sales tax for out-of-state purchases?
• Should one person handle ASB transactions from initiation to reconciliation?
• Can a school use ASB funds to purchase emergency supplies for all classrooms?
• Can ASB funds be used to pay hotel expenses of transportation staff?
• Should an ASB pay vendors directly or reimburse for items purchased?
• Does the governing board need to approve annual ASB budgets?
• How many times a year is a child able to do fund-raising?
• Serving of non-prepackaged food at after school activities
• Can we use ASB funds to purchase t-shirts for our student council members?
• ASB - Various questions
• Can scholarships be awarded from ASB funds?
• Who pays for paint used to line fields for athletic events?
• Should student treasurer sign ASB checks?
• Can ASB funds be used for accommodations, special workshops, mileage, etc?
• Should student representatives to School Site Council be member of ASB Student Council?
• How do you get ASB into non-profit status?
• Allowable ASB expense or 'gift of public funds'?
• Can ASB funds be used for transportation to school orientation?
• Disbanding school clubs
• Purchase of Capital Outlay item from ASB funds
• Disbanding school club
• Can ASB pay chaperones who are also staff members?
• Can ASB Club sponsor a student to purchase a dance costume? 
• When writing a check to fund a cash box, to whom should it be written?
• How does a new club start fund-raising if they don't have funds to buy products to sell?
• What are the requirements for student store advisor?
• Can items of more significance be auctioned at a higher price?
• Can photo frames be purchased from ASB funds and used as an incentive for students to buy Junior Prom tickets quickly?
• Are there any restrictions on after school fund-raising in secondary schools?
• Who pays for athletic uniforms?
• Are school play tickets handled the same as athletic event tickets?
• Is an advisor responsible for payment of non-preapproved purchase if there aren't sufficient funds in account?
• Clarification between donations and fund-raising
• Can students fund-raise by using verbal or silent auctions or selling donated items on Ebay?
• What restrictions are on scholarship funds?
• Can Drama club use their funds to pay for registration fee for a charity event?
• How do you handle student body activities with Small Learning Communities?
• Can ASB funds be used to help replace a student's stolen Ipod?
• Booster club questions
• College Scholarships from ASB funds
• Payment of buses from ASB funds
• Questions regarding use of ASB funds
• Must a certificated club advisor attend all events?
• Is this an allowable ASB expense?
• Can ASB club donate money for wrestler to attend National Wrestling Championships?
• Can Drama club hold a fund-raiser to pay expenses of teacher to travel to England for special training?
• Does ASB have to pay late fees?
• Can a bingo/poker night be held at high school? Can students attend?
• Secondary school food sales policy
• Do Fund-raising Event Profit forms need to be completed for all money raised?  
• Can door prizes be given away at school dances?
• Is this a fund-raiser or a raffle?
• Can club advisor be reimbursed for purchase made without prior approval?
• How should student funds/equipment be divided when new school opens and some students will transfer from existing school?
• Can student basketball referees be paid from ASB funds?
• Can we ask parents to contribute to field trip costs and tell them it is non-refundable if their child doesn't attend?
• What is the law about charging fees?
• Can substitute be paid by ASB funds when teacher is on service class field trip?
• Can ASB funds be used to send teachers to CADA conference?
• Fund-raiser or raffle?
• Can a coach's hotel stay, for a volleyball tournament, be paid by ASB?
• Are booster clubs allowed to use school address on their bank checks?
• Should AP exam fees be processed through the district's regular financial system?
• Do we have to prepare and submit schedule of student body fund-raising events to the board of education?
• Student body compliance
• Can classroom supplies be purchased with extra-curricular funds?
• How should funds raised by band, choir, orchestra and drama classes be handled?
• Our extracurricular sports 'clubs' don't have officers or formal meetings. Should they?
• Is it ok for athletic groups to charge members fees for transportation, uniforms, etc?
• Can an elementary ASB invest money in an interest earning CD?
• Can an adult school start an ASB and would we use the FCMAT ASB Manual for guidance?
• Is there an Education Code section regarding cash awards?
• Does the student council have to follow the Brown Act?
• What needs to be done when a school opens a student store?
• Can money that was fund-raised by a graduating class be deposited in account for use in the future for class reunions?
• Can district funds be used for student travel out-of-state or country?
• If companies charge for estimates, how should we go about getting three estimates for a sound system in our gym?
• Can fees be charged for band uniforms, art and wood shop supplies?
• What are the new school nutrition requirements?
• Can the sale of PE clothes be a fund-raiser?
• If an athletic team does fund-raising, where should the funds be deposited?
• Is it legal for ASB to pay for school bookkeeper's salary?
• Can a Rotary sponsored high school club raise funds for charity?
• What food items can we sell during Food Fairs?
• Money collected by parents of sport teams must be kept separate from ASB and school funds.
• Can a booster club loan money to the ASB?
• Who pays for portable toilets for athletic events?
• How do we handle excess money given at fund-raisers (i.e.-extra money given for car wash)?
• Can a teacher have bake sales to help fund raise money for her personal vacation trip?
• Are special school programs allowed to use student body funds?
• How should non-district employees be paid for work performed at sporting events?
• Can a parking ticket for a rented van for an away tournament be reimbursed by the ASB or district?
• Who should pay for ASB bookkeeper services?
• Can ASB funds be used to purchase gift for secretary?
• If a Booster Club donates funds to an ASB, who then controls the use of the funds?
• Who controls funds for Grad Nite?
• Do you have to have all three authorized persons approval to expend funds? Can one override the other?
• Can Library Donation ASB funds be used to pay for hourly help in the library?
• Can ASB funds be used to pay for substitute teachers during eighth grade practice for promotion?
• Can a Booster Club make a cash donation to an ASB account?
• Are CIF athletic school teams (not club teams) required to have a constitution on file?
• Is it okay to use ASB account funds to contribute towards Senior Grad Night being run by the Booster Club?
• What happens to and who can use money deposited in ASB accounts?
• How can we turn a donated car into a school fund-raiser?
• Can ASB pay for new accounting software?
• Can we hold a fund-raiser for the City's performing arts center?
• Can a student group donate to another student group at the same school site?
• Can ASB funds be used to pay for repair of broken window caused by golf team?
• Does the executive body of the ASB class have the authority to raise the price of ASB cards without a school-wide vote?
• Should the student body checks be ratified by our board?
• Can ASB funds be used to pay for rental of tuxedos and dresses to be worn by honor court at graduation ceremony?
• Are club donations to needy families gifts of public funds?
• Do State nutrition guidelines need to be followed exactly?
• If ASB officers aren't elected until the start of school, is ASB business 'on hold'?
• Can ASB funds be used to pay partial cost for ASB officers and commissioners to attend a camp during the summer?
• Can ASB funds be used for an outing for the ASB officers, commissioners, and representatives?
• Can ASB funds be used to pay for additional class advisors?
• "Can our ASB senior class give the remaining balance in their account to an outside organization that organized their grad party?"
• Is it okay to pay a gratuity from ASB funds if students approve of it?
• Can we mandate purchasing a specific P.E. lock to be used by high school students?
• How should ASB account interest earnings be handled?
• Can funds be deposited in general/admin account within the ASB if fund-raiser is unspecific as to who will receive the funds?
• Can schools donate articles to a community fund-raiser raffle which will benefit the students?
• Can a principal's discretionary account be within the ASB account?
• Can fees be charged for student parking and what are the guidelines?
• If a home ec class raises money for classroom supplies, will the proceeds have to be deposited in the general fund?
• What foods are allowed to be sold or used as a fund-raiser on a high school campus?
• Can ASB funds be used to pay for teacher and student meals at a yearbook conference?
• Can ASB funds carried over from last year be used to pay for uniforms that the girls keep?
• Is it illegal for ASB's to participate in raffles and students under 18 to sell or buy raffle tickets?
• If students approve the expenditure, can a coach pay membership dues to an athletic association from the club account?
• What are the nutrition guidelines and can we use ASB funds for pizza parties, ice cream, etc?
• Where can I find templates for ASB bylaws and constitution?
• Can we limit purchase of PE clothes to those offered at our schools?
• Can a PTC club, such as boosters, run a student store at a school site?
• How do clubs gain access to their funds if there is no ASB advisor or student officers?
• Can all fund-raising be done through the PTSA?
• Can ASB/Trust money be used to buy food for the kids at freshman orientation?
• Can a family associated with a memorial fund hold a bunko fund-raiser using the district tax ID number?
• What are the regulations for holding bake sales during or after school?
• Can student government pass a motion/resolution to disburse funds from one year to another without yearly reauthorization?
• Can ASB funds be commingled with 'Team' fund-raiser funds?
• Can ASB be pressured into honoring 'Athletic Booster Discount' cards at athletic events?
• Can a 'joint fund-raiser' magazine drive between ASB and PTSO be held?
• Can the purchase of mugs, as staff awards, be paid out of ASB funds?
• Is it allowable to donate $100 to the Lyon's Club from the ASB fund?
• Are the ASB and parent/teacher/student organizations different?
• Is it legal to give leftover fund-raising money as a stipend to senior class advisors?
• Can the district charge ASB for district employee who handles ASB financial items?
• Can an ASB financial deficit be offset by money taken from clubs?
• Can an ASB participate in an incentive based fund-raiser?
• Can a guest speaker's lunch be paid from student funds?
• Do ASB funds have to be used for current students only?
• Should high school ASB be responsible for student awards, certificates, etc?
• Can student body funds be used for teacher appreciation items at the elementary level?
• Can a school charge uniform fees for cheerleaders?
• Can a high school require only the PE clothes they sell or does there have to be an alternative?
• Can student government donate fund-raiser proceeds to PTSO?
• If we buy a small safe to bolt down in the ASB room, who is responsible for the cost?
• Do parents of ASB members have the right to see the ASB trust account balance?
• Can money raised individually at a bowl-a-thon go directly towards that individuals Rally Squad uniform costs?
• Is it advisable to prepay the yearbook company and get 6% interest on the money from the company?
• Can ASB give a student a check, made out to the student, to purchase supplies for which he has received a quote?
• Can ASB pay the cost of staff members who volunteer to chaperone an overnight field trip?
• How do we move ASB funds when a school is reconfigured due to overcrowding?
• Can a Parent Booster Club give a loan to the wrestling team?
• Must booster club operate under a separate tax ID number than the school district number?
• Can we limit the number of students joining a club and can we charge a fee for club materials?
• Can we hold a BBQ for only the 10th grade students who achieved the best improvement in the STAR testing results?
• Can the Health teacher use funds raised by her, by sponsoring a dance, for classroom prizes and awards?
• Can 50/50 raffle tickets be sold at football games?
• Should coaches be reimbursed for tickets they purchased without prior approval?
• Do we have to have district office approval for fund-raisers?
• Can ASB funds be used to pay for diplomas, set up and sound system for high and middle school graduation/promotion ceremonies?
• Can money fund-raised for AVID be used to pay for AVID classroom tutors or AVID conferences for teachers?
• Is it legal to pay stipends out of ASB for Link Crew functions?
• Can ASB funds be used to send advisors to CADA conference if approved by students?
• When selling spirit shirts, does the student body office need to charge sales tax?
• Can we sell diet soda during school hours?
• ASB - unorganized or organized?
• Can a parent be reimbursed for purchasing helmet decals without prior authorization?
• If we put paperwork through ASB to do a fund-raiser, what other paperwork do we need to do?
• Can non-required supplies be sold by the school site or ASB and proceeds go to district for use in curricular programs?
• Can cheerleaders, who buy their uniforms, be reimbursed any excess money fund-raised to pay for the uniforms?
• Can we require students who play sports to purchase an ASB card?
• Can a middle school ASB provide student incentives for educational achievement?
• Can we charge a club for mileage/use of a school vehicle and what would be reasonable?
• Can money fund-raised by one group be used to pay for another's expenses?
• What are the rules about giving incentives/gifts to students and adults?
• If the drama club hires a choreographer, does it require district board approval?
• Is it legal for a high school to fine students who park in school lot without parking permit?
• Is it allowable for district preschoolers to raise funds and thus participate in ASB activities?
• Can district office use ASB funds to send school employees to CASBO seminar?
• Can an ASB club open a separate bank account and have a debit card?
• If books are donated for tax write-off purposes, can the school sell the books at a fund-raiser?
• Are ASB's allowed to invest in CD's, savings/money market accounts and is there a time limit that it can be invested?
• Is purchasing binders and pens/pencils for a welcoming packet for new students an acceptable ASB fund expenditure?
• What are the guidelines for a student fund-raiser?
• Can you define competitive food sales?
• What are the guidelines for food sales/fund-raisers?
• What role should district take to help parent volunteers comply with state and federal laws?
• Who is responsible if something is not in compliance in ASB account and supervisor has been notifed but does not rectify it?
• What are the rules for charitable contributions by ASB clubs?
• Can ASB funds be used to buy equipment for publication of school newspaper?
• Can an employee of the district be paid for photographs he took of the powder puff football team?
• Can a club advisor purchase a computer using club funds and later use the computer in his classroom?
• Can funds from an on-campus booster club fund-raiser be deposited into the booster club account?
• Are we required to participate in fund-raisers?
• Can we use ASB funds to pay for student incentives?
• Can a principal move/use ASB funds without input of leadership class?
• Who should sign ASB meeting minutes?
• Can we write a check to the Booster Club from ASB funds if we receive an invoice?
• Is it okay to give cash advances?
• Can a student be excluded from an activity if they didn't fund-raise for it?
• Can students be charged a fee for parking on school grounds and can preferred spaces be auctioned off as a fund-raiser?
• Can proceeds from an administrator sponsored dance be deposited into ASB fund and later used for staff incentive rewards?
• What Ed Code section states that a school cannot run their money through ASB?
• Do we need to file sales tax for PE uniforms sold as a fund-raiser?
• Can the Speech and Debate team use ASB funds to prepay their hotel rooms?
• Can teachers sell water as a fund-raiser out of their classrooms and can it be done through ASB?
• Can academy class sales be used solely for academy class use and scholarships?
• Is it legal to charge lab fees for extra materials for science projects?
• Can we combine ASB and trust fund accounts?
• Can we use debit cards and what are the auditable items associated with them?
• What Ed Code section supports the statement that fund-raiser proceeds CANNOT be tracked by individual student?
• Can we charge a mark-up on P.E. clothes sold in the student store?
• Does the district and school board have any control over ASB funds?
• Can we withhold student diplomas and transcripts until their bills are paid?  
• Can substitute clerical help be paid by ASB funds while full-time ASB clerk is on vacation?
• How long should ASB records, receipts, etc., be retained?
• Is it legal to withhold extra-curricular activities if a student has fines?
• Do the new food regulations pertain only to food sold to students?
• Can ASB hold auctions to earn money for the school?
• Can you clarify where scholarship funds and student fees should be deposited?
• What should we do with left-over funds of an ASB club?
• Are door prizes legal?
• If a middle school opens a CD can the funds in the CD be carried over to the next year?
• Can ASB pay class advisors a salary/stipend for their services?
• Is it possible to allow band and yearbook fund-raisers through ASB without establishing a club?
• Can an ASB donate money to an ASB at another school site?
• Can a booster club sell fund-raiser tickets through our ASB Business Office?
• What are the guidelines for an intermediate school to set up an ASB petty cash account?
• What are the requirements for a sport club to be run through ASB?
• Can a middle school change from an organized ASB to an unorganized ASB?
• Can parents driving students to a competition be reimbursed for mileage from the club account?
• Can the district charge ASB for a portion of the advisor's salary?
• Where do we find information about teachers handling student money?
• What graduation purchases are allowable ASB expenditures?
• Can ASB funds be used to pay for student travel expenses for club activities?
• Can shop cards be run through ASB?
• Can a non-employee be reimbursed from ASB for a year's worth of receipts?
• Are there written procedures for ASBs to report sales and sales tax information?
• Can scholarship checks be issued directly to graduating students?
• Can ASB funds be used by seniors for a senior recognition dinner?
• Can ASB funds be used for a field trip?
• Can we use ASB funds to purchase required clothing/school uniforms for students who cannot afford them?
• Can ASB funds be used for an ASB advisor to attend a CADA conference?
• When ASB expenditures need to be approved, who are the governing board representatives?
• Can athletic clubs use general ASB funds if they overspend their budgets?
• Can ASB funds be used to purchase furniture for the school library?
• How should a memorial scholarship be handled?
• How should we disburse scholarship funds?
• Can funds be transferred from Class of 2008 account to Grad Nite account with only the vote of the officers?
• Can administrators and teachers hold a dance with proceeds going to a non-student account?
• Can a non-school employee volunteer be reimbursed for lift ticket?
• Is it a game of chance if individuals attending class meeting get a chance to win prom tickets?
• Are there regulations for overcharging for services?
• Can we pay athletic officials in advance?
• Is it an allowable expenditure for service-oriented club to purchase supplies for students within our district?
• Can a school principal override decision re ASB funds?
• Can ASB funds be given to a booster club?
• Can ASB funds be used to pay or reward middle school students for their work at the student store or athletic event gate?
• Do the same requirements apply if funds for a student trip are raised through an Education Foundation?
• Competitive food sales defined
• Are ASB funds protected from use by the district office or for purposes other than stipulated?
• Is bingo considered a game of chance?
• Can a new marquee be purchased with ASB funds?
• Can ASB funds be used to purchase Ipods and Ipod equipment for PE department?
• What is the recommended percentage that P.E. clothes can be marked up then sold to students?
• Is there a manual for booster clubs?
• What items are allowed to be purchased with ASB funds?
• Can the school district charge indirect rates to ASB and charge rent to Adult Ed program?
• Can TB test and drug screening fees for walk-on coaches be paid from ASB Athletics fund?
• Should a cash award over $200 be given directly to a student?
• Can the ASB rent inflatables for an end-of-the-year party?
• Can a school site accept credit card payments for internet ticket sales?
• Can the 5th grade hold a fund-raiser for their class field trip?
• Is it appropriate to purchase the Blue Bear program and software from the ASB account?
• Do Key Club accounts need to have their own TIN?
• Where should fees for copies of school transcripts be deposited?
• Can the ASB Treasurer, a student, sign vendor checks?
• As a fund-raiser, can a charter school ASB charge for parking if the property is leased from a school district?
• Can a district ask the ASB to pay for athletic transportation after the district cut athletic transportation from their budget?
• How can we collect delinquent booster funds from students so that it isn't commingled with ASB funds?
• Is the purchase of pet food for the local SPCA a gift of public funds?
• How do we set up a scholarship account in the ASB account?
• Can teachers raise money for disadvantaged students and not have it subject to ASB procedures and approval?
• Does an administrator have say over what can or cannot be purchased by ASB funds?
• Can awards and medals be purchased using ASB funds?
• Can an administrator dictate how ASB funds are to be used?
• Should ASB's maintain a reserve of 10%?
• Can school vending machines be used as ASB fund-raiser?
• Can a club hold charity fund-raiser on campus and can they be issued a change fund for the fund-raiser?
• Can ASB funds of eighth grade graduating class be carried over to another campus?
• Can ASB pay for gift certificates for student awards?
• Is there a checklist of steps for opening a new ASB and where does the initial start-up money come from?
• Can an ASB club sell produce from their school garden?
• Can we use gift cards as thank yous?
• Can ASB funds raised by a basketball coach follow him to another school?
• Can ASB charge for parking at football games?
• Can ASB funds be used to provide lunch for speakers at a career day?
• Can drill team uniforms be purchased using general student body money?
• Do we send 1099's to students receiving scholarships over $600.00?
• Can a booster/parent club be reimbursed for purchases made without prior approval?
• Can our school have a blowout sale of school supplies from the student store and how do they handle taxes and inventory?
• Can a PTA operate the student store during the school day?
• Is an ASB a profit or non-profit organization?
• What has to be done for a club to change its name?
• Must purchase orders be approved at a formal ASB meeting?
• Can students participate in a school wide PTO fund-raiser?
• Can an advisor be reimbursed for purchase made for fund-raiser for club without money?
• Can a drama booster club deposit funds from a school production into its own account?
• What should happen to ASB funds when a school closes?
• Are sports part of the ASB or individual clubs?
• What do auditors look for in ASB accounts?
• When does a club become inactive?
• If a PE Club buys uniforms, do they belong to the club or students?
• Would a money booth be an appropriate incentive for student participation in a fund-raiser?
• How many copies should we have of an ASB purchase order?
• Can a club use non-compliant food during a campus fund-raiser?
• What is the law regarding paid overtime/stipend for working after-school games and dances?
• Can purchase orders be approved by ASB if the vendor is not known yet?
• Can ASB funds be used to pay for cell phone for coach if his team approves the expenditure?
• Should students be allowed to sign on ASB checking accounts?
• Can a check be issued to a non-profit organization from an ASB club account?
• Can clubs hold fund-raisers on campus during school hours to raise money for non-profits?
• If advertising is sold for the school newspaper and magazines, does the ASB or district get the sales receipts?
• What must be included in an ASB constitution?
• Can we make fund-raising mandatory for participants in a club and exclude those that don't participate in fund-raising events?
• Is it legal for a principal to request that all ASB expenditures be pre-approved by him/her?
• Are donations to a Parent Group or PTA from ASB accounts prohibited?
• Is sales tax applicable on PE clothes sold to students when a profit is made?
• Why is it considered a gift of public funds if ASBs make donations to outside groups?
• Can students raise funds for family of deceased student?
• Can ASB funds be carried over from year to year?
• Can the ASB senior class give the balance of their account to an outside organization that organized their after grad party?
• Can the coach's game attire be purchased from ASB funds?
• Does ASB money have to be spent in the same year it is raised?
• Who benefits from fund-raisers?
• Is it okay to use the ASB account as a clearing account?
• Are there any limitations/restrictions on religious clubs at public high schools?
• Can ASB cards be a requirement for club membership?
• Could you give me information on club, scholarship and class accounts?
• How should we handle a request from a club advisor for ASB credit card use or advance money for a club trip to New York City?
• Can a class will be rewritten by ASB if the students are no longer students of the school?
• What is the legality of having a business credit card in my name with the school's address on it for ASB use?
• How should a district handle ASB funds when a school site is closed?
• Is it legal to have a prize drawing promotion on selling yearbooks?
• Can we use AVON sales as a campus fund-raiser?
• How do we know when it is a 'gift of public funds'?
• Can we purchase gift cards as prizes or is this a gift of public funds?
• Where can we find sample ASB constituions and bylaws?
• Can money donated to the ASB by parents and community be used to pay musicians?
• When a school closes, what happens to the ASB funds?
• Can ASB funds be used to pay for club advisor substitute while advisor takes club to an event?
• What steps need to be taken to open or close an ASB bank account?
• Can district General Fund money be deposited into an ASB account?
• Is it ever appropriate for students to be signers on ASB account checks?
• Can camp tuition of teacher chaperones be paid with ASB funds?
• Does a chance to win a prize by throwing a football the farthest, a game of chance?
• Can an unorganized student body hold a casino night fund-raiser if no students attend?
• Where do I find the ASB Desk Reference and Accounting Manual?
• Does a DJ for a school dance have to have a business license?
• Can a substitute teacher be paid from ASB funds?
• Are a constitution and by-laws required for an unorganized ASB?
• Can fees for future class projects be deposited into ASB account?
• Are continuation high schools classified as an organized or unorganized ASB?
• Are there restrictions on who prints pre-numbered event tickets?
• Can seminar parking fees be reimbursed to a teacher from an unorganized student body fund if students didn't attend?
• Can we ask parent to pay bank fee for bounced check?
• If field trips deal with the curriculum, can teachers and students fund-raise for the trips?
• As advertising, can a local business supply t-shirts with business logo and pay for field trips?
• Can ASB clubs hold raffles as fund-raisers?
• Does the ASB or school pay for the ASB secretary's mileage to/from bank?
• Is the district or ASB liable for item stolen at school dance?
• Do club advisors have to be certificated?
• Who is responsible for reimbursement of tire chains purchased by coach for rental van on athletic trip?
• Can student fees be used to pay for maintenance and repair of photography class cameras?
• If donors know prior to donating, can students raise money to donate to non-profit organizations?
• What are the regulations for electing middle school student council members to represent ASB?
• Is there a limit to amount of fund-raising that one club can do at the same time?
• If a coach needs to leave for a game, can ASB pay for the substitute?
• Can students at a dance play games to win tickets to be entered into a drawing at the end of the dance?
• Who approves transferring ASB funds from a senior class to an incoming freshman class?
• Is it allowable for ASB to donate items with school logos to alumni committee?
• Can the bill for ASB software used for the elementary and middle schools be divided between them for payment?
• Can ASB pay for coaches' stipends that have been cut by the district?
• Can a preschool have an ASB account?
• Can cash or gift cards be used for an incentive to sell candy for ASB fund-raising?
• Can supplies for faculty-student games be purchased with student body funds?
• What board policies and regulations should be adopted re booster clubs?
• Will we need to charge sales tax for items sold online?
• Is it appropriate to have ASB students sign ASB checks?
• Can money raised for a charity be split 80/20% between the charity and ASB club?
• Are PE uniforms mandatory?
• Can ASB money be leant to a team on campus?
• If concession items are donated, do we pay sales tax?
• Is there a code section pertaining to ASB receiving 10% of all school fund-raising?
• Can prepayment be processed if vendor does not accept PO?
• Can funds from a cancelled athletic program be taken by school administration and put into the general ASB?
• How should gate fees for athletic events be handled?
• Can ASB funds be used to pay a coach and can a coach collect player's fees?
• Can an ASB be asked to donate funds to a new school opening in the same district?
• Can a school club start a student store or does it have to be the general student body?
• Is the ASB required to provide free tickets to ASB events for students in financial need?
• Can a classified employee be a cheer advisor?
• Who is responsible for repairs to a marquee donated to a district by ASB?
• Are ASB financial records accessible by the public?
• Is it appropriate for a middle school to hold a garage sale for fund-raising?
• Is the ASB required to hire staff members for security or can they hire an outside organization?
• Can yard or rummage sales be held on campus for a fund-raiser?
• If a school hires security for their festival, can ASB funds be used for this?
• Can there be an unorganized club under a schools organized ASB?
• Would it be a copyright violation if the district holds a movie night fund-raiser using a DVD movie?
• Can ASB hold a fund-raiser for a student diagnosed with cancer?
• What happens to funds raised if fund-raiser is held without prior approval?
• Can an ASB advisor also be an advisor for another on-campus club?
• What are the procedures for openng an ASB petty cash fund?
• To help identify coaches to refs/officials, can T-shirts for coaches be purchased using ASB funds?
• If equipment is purchased by unorganized ASB and/or PTA, should it be under district inventory?
• Can a raffle be held at a banquet dinner with the raffle ticket being included in the dinner price? 
• Can an ASB fund-raiser be held where the highest bidder has the opportunity to throw pies at teachers faces?
• Can we pay an invoice to a district employee directly through ASB for work he does after work hours?
• Can fees be charged for admission to dances and games?
• Is the signature of the athletic coaches needed on purchase requests to release money from their athletic accounts?
• Are we required to pay prevailing wages to electrician and marquee company for installation of electronic marquee?
• Does a high school need a resale license if they open a student store?
• Can teachers use ASB money to purchase copy paper for student use?
• If the ASB denies an expenditure does the principal have veto power?
• Can ASB raise funds to ship books to children in another country?
• Are we required to have all cash disbursements approved in the student council meetings and recorded in the meeting minutes?
• Can a school use a Seller's Permit that contains the school address but has the district name on it?
• Can a teacher buy an academic writing book for the ASB and be reimbursed for it by ASB?
• Can the purchase of cell phones and their billing be paid by ASB if they are used for ASB and athletics related business?
• Is it appropriate to pay off-campus school groups for their performance at an ASB fund-raiser from funds raised?
• As an incentive, can we offer discount coupon to parent to chaperone school dance?
• Is it allowable to hold a fundraiser on a school site selling candy bars after school hours?

ASB - Organized or Unorganized

Attendance

• Can we use Saturday School to recover attendance and revise the P-2?
  

Board of Education

• Can school board members use the Internet to communicate?
• Are board members considered common law or statutory employees?
• Authority of the school board to make budget revisions to the district budget
• When do board members elected in this election take office?
• Board member compensation and board meetings missed
• Can a school board establish regulations regarding campaign contributions?
• What are the appropriate legal withholdings for elected board members?
• Where can I find sample board resolutions for financial matters?
• Lawsuits against school board members
• Can charter school board members be paid?
• What are the guidelines for paying board members for their service?

Booster Clubs/PTAs

• If items are purchased with PTA awards or mini-grants, who owns the items?
• Can a bingo night be hosted by booster clubs?
• Is it okay for teachers to be part of the PTA organization?
• Is it legal for a nonprofit organization to hold a raffle fundraiser at a high school facility?
  

California School Information Services (CSIS)

Charter Schools

Chief Business Official

• Are county offices putting stop payments on stale-dated checks?
• Attendance reporting for charter schools
• Qualified and negative certifications
• Can salaries and benefits as a % of total expense be used to indicate trouble?
• Authorization of revolving cash funds
• Home Study - an independent study program
• How does a district apply for the GATE program?
• Notification of staff and parents that we are changing back to traditional calendar from year round
• Is there a source for formulas for various revenue sources?
• Listing of retired/consulting business officials available for interim assignments
• Records Retention Manual
• School calendars
• Verification of a student's withdrawal from enrollment
• Student out of country and independent study
• What are the reserve requirements for different sized districts?
• What is the meaning of the term Regular ADA?
• What is Title 22 of the California Codes?
• Instructional minutes at the 6th, 7th, and 8th grade levels for Science and Social Studies
• Where can I find statistics on district spending per pupil, dropout rates, etc.?
• Explanation of use of direct service and other purpose revenue limit funds
• What is the county office's responsibility for community colleges?
• County office's responsibility to notify of budget hearings for school districts
• How to account for community redevelopment revenue not subject to the revenue limit deduction
• AB1200 and collective bargaining disclosures
• Can a district levy a Real Estate Transfer Tax?
• Classified overtime paid in cash or compensatory time off
• County office's responsibility to fiscally independent districts
• Definition of collective bargaining unit for AB1200 public disclosure
• District or county revolving fund policies
• Ed. Code section covering county office audit process of vendor warrants
• Expression of sympathy using district funds
• Final payment to a terminated certificated temporary employee
• Is there a document that gives education sites tax exempt status?
• Questions of deferred pay
• What is the Ed. Code that authorizes the transfer of sick leave between districts?
• Can the Grounds budget be counted as part of the routine repair and maintenance?
• Are CIF football rings a gift of public funds?  
• What implications are there when a district receives a qualified or negative certification?
• Where can we find that a 4% reserve is required?
• Do you have suggestions in adjusting expenditures due to declining enrollment?
• Is it legal to enroll SDC students in a district school so the API scores per school will be higher?
• When we receive a returned check, can we hold the students' report cards, etc?
• Can you reference an Ed Coe regarding inter-fund transfers?
• I need to find the latest information on Reorganization/Territory transfer regarding employees and their rights.
• Standardizing financial software within a county
• FCMAT's progress reports on West Contra Costa USD
• Student incentives and prizes
• Guidelines for school boundary changes
• Can a district print shop sell print services to the community?
• Cash oversight responsibilities of the county office
• Use of developer fees
• Contracts with booster club regarding activity expenses
• How much in reserve funds is enough?
• Who signs salary settlement in the absence of a CBO?
• Instructional minutes for continuation school sites
• Can FCMAT provide any information on reimbursable certificates of participation?
• Is Board action necessary to write off uncollectible debt?
• Does FCMAT have a downloadable records retention guide?
• Calendar days versus Work days?
• What are appropriate expenditures chargeable to PL 94-142?
• Can a District move nutrition/capital fund cash balances to federally insured bank accounts?
• What resources are available to calculate student to staff ratios?
• Can a District use E-Bay to sell surplus items?
• Does FCMAT have an outline of major Education Code Sections and other code section summaries for PCC or GC by type of need?
• Are College donations to breast cancer research permitted?
• Where to find rules/guidelines for Booster Clubs?
• Need assistance for developing a Zero-Based budget?
• Can a District charge for field trip/extra curricular transportation costs?
• What are the average salaries and benefits for 2005/2006 used in the Fiscal Health Risk Analysis Tool?
• Is it legal to claim ADA on a comprehensive high school 5th year student?
• Would a District benefit from becoming a basic aid district?
• What is supplemental taxes related to a basic aid District?
• How long does a school need to keep student cumulative files?
• Is there a definition for surplus real property in the district that is not used for classrooms?
• Can you clarify GASB 45 implementation?
• Must textbooks be listed on a Declaration of Surplus Property for disposal?
• Can a guest request reimbursement of mileage for attendance at a school?
• Is it legal for a District to move independent study students from one site to another to secure funding blocks?
• Does the County Office have authority over offering option 12 pay?
• If fraud is suspected in an organization, what is the appropriate action for a district to take?
• What are the time requirements for EC42127(i)(4)?
• Where can I find information on transferring funds?
• Can we charge students for identification badges?
• What services are County Office's of Education required to provide?
• How do you apply GASB 45 regarding longevity benefits?
• Does anyone out there have position control flow charts they would like to share?
• What services are County Office's of Education responsible for providing?
• Where do we charge a telephone maintenance agreement?
• Does sales tax apply on commission earned from vending machines, and is a food and beverage permit required?
• What expenditures are allowed for the following funds, developer fee fund, building fund, Spec reserve capital?
• Is there a simplified financial view of district finances?
• Field trip charges and number of parents/chaperones
• Are PTSO's 501c(3) organizations?
• How long should School Site Plans be retained? 
• What year should extended contract percentage increase be reported to STRS?
• What fees, if any, can be charged to students?
• Can a continuation high school program be on the same campus as a regular high school?
• Where does an independent study student receive his diploma?
• Is it possible to report NPS students as an additional school site in the CSIS report?
• Can a district end their contract with CSF and maintain the fund themselves?
• What IRS regulations do we need to follow if we provide cell phones to district management?
• Is there a simple way to find out if a school district is in sound financial shape?
• What guidelines should be followed when selling a vehicle that has been repaired by an Auto Shop ROP class?
• Can site block money be used to pay student lodging for an in-state field trip?
• Is it appropriate for a school district to provide office space for an independent contractor?
• How many hours can be claimed for an overnight field trip?
• Can Developer Fees be charged for building a wine cave for barrel storage?
• Can a booster club pay or supplement the salary of a coach?
• Can district be penalized if fails to provide 180 days of instruction but meets sufficient annual minutes of instruction?
• What are the COE's responsibilities for a fiscally independent district?
• Are charter schools required to us competitive bidding?
• Where do independent studies programs need to be located?
• Can we transfer portion of redevelopment funds to Deferred Maintenance Fund (14)?
• What should be considered before accepting stock donations?
• Where can I find the list of Certifications of Interim Financial Reports?
• Is it a conflict of interest for principals and teachers to participate as PTA voting members?
• Can cash advances be issued for mileage?
• Who administers an Employee Sunshine Fund account?
• Can the minimum age requirement for kindergarten be waived?
• Can reburbished computers be gifted to students or staff?
• Is there a statute of limitations on refunding double payment of developer fees?
• Who administers an Employees Sunshine Fund account?
• Can a program be charged indirect costs and also be billed for utility and custodial based on square footage?
• Does charter district have prior year protection in calculating ADA as it pertains to declining enrollment?
• For auditing purposes, what is the recommended way for taking attendance at middle schools?
• What student records need to be kept?
• Who should assign the position tracking number?
• For STRS purposes, does a certificated sub have to work 100 days in a single district or can it be multiple districts?
• Is Board approval required for Class Size Reduction for K-3 and Morgan Hart Grade 9 applications?
• Where can rules and regulations for Booster Groups working within a school be found?
• What meal and food costs are valid district expenditures?
• What is the legal reference for approval of purchases by boards?
• Can you provide rules/regulations pertaining to school booster clubs?
• What instructional materials can be purchased with restricted lottery dollars?
• Is the Title II D account overseen by a School Site Council?
• Is it legal to charge students/parents for official transcript?
• Where do we find audit definitions and what are their respective repercussions?
• What is the minimum length of time a class must be offered to get credit?
• What is difference between CBEDS and CSIS?
• What authority does a district have over a booster organization?
• Should we budget for .5% cut in charter school General Purpose and Categorical block grants for 2007-08?
• Please clarify FCMAT's News Alert re Preparing Locally for the Impact of the State Budget.
• Is it legal for a guest speaker to sell items to students during the school day?
• If a donor gives $10,000 toward scholarships can they state the amount and number of scholarships given yearly?
• Where would I find guidance re COE responsibility for review of charter school audit findings?
• How do we determine the correct amount for a revolving account and is it determined by ADA?
• What is the consequence to a school district when the State Controller denies an audit extension request?
• How are districts funding libraries?
• Can students be involved in a bingo fund-raiser?
• Are charter schools paid based on P2 attendance?
• Who makes the decision as to whether an administrative position is certificated or classified?
• Is it true that when approving collective bargaining settlements that only positive certifications are acceptable?
• Can direct service funds or other purpose funds be used to provide business services to direct service districts?
• How are district libraries being funded?
• Can we charge athletes for swimming uniforms?
• What are the regulations re vending machines competing with the cafeteria program?
• How can the public and board members place items on a board agenda?
• Can the cost of discounted bus passes be covered by Title I monies?
• Can our district set up accounts receivables for booster clubs?
• Can an ASB club restrict students from going on a field trip due to their GPA?
• Can a district mandate taking the AP test and not pay for it?
• Can a district reimburse funds raised by a student if he doesn't go on the trip?
• Can districts make temporary loan transfers between funds?
• Should a district approve interim report before submitting it to the county office?
• Can we turn a gift of computers into surplus equipment to raise money?
• Can a district subsidize a before/after school daycare program on one of their school sites?
• Budget Explorer questions
• Are JPA's governed by the same codes as school districts?
• Can classroom first aid/emergency kits be purchased from the general student body fund?
• Can the ASB be given $10,000 and PE clothes from the new school start-up funds?
• Can fees be charged for athletic transportation?
• Can we get state hourly reimbursement for students not in the regular summer program?
• If kindergartners stay past their normal half day, can we get reimbursed from supplemental hours funding?
• How long should cum folders be retained?
• Can teachers provide vending machines at their school?
• How do we determine the amount to be reimbursed for educating foreign students?
• Can a fee be charged for a summer school class?
• Can Teacher Recruitment and Student Support grants be used for vice principal recruitment?
• Are inter-fund loans for cash flow shortages for community colleges covered in the Education Code?
• Proof and verification of student residency
• Please describe what a fiscal advisor, budget review committee and multi-year recovery plan are.
• Should a district have guidelines requiring proof of nonprofit status for booster clubs, etc?
• What law supports fund-raising proceeds cannot be attributed to specific students based on what they raised?
• Are students required to buy gym uniforms with school logos?
• Where would I find information on records retention?
• Can we do IT work for another district without going to through the competitive bid process?
• Can online charter school receive funding for independent study if pupil resides outside chartering county?
• Where can I find a calendar that has critical deadlines for schools/districts/counties?
• What qualifies as a gift of public funds?
• What is the law pertaining to placement of advertisements in school newsletters?
• Must students pay a fee, charged by their school, to participate in sports?
• As Fund 21 does not allow payment of certificated salaries do we need to pay the person as a classified employee?
• Do Education Code regulations for record retention apply to private schools?
• What are the legal requirements for actuarial reports for self-funded welfare plans for Community Colleges?
• Is there any reason our local fire department cannot use our diesel fuel if we are reimbursed for it?
• Requirements of EC 35143 and annual organizational meetings
• When does the CDE recognize a district as basic aid vs. revenue limit?
• What should we do when outside organizations/individuals ask for our tax identification number for donation purposes?
• What is the difference between a qualified and a negative certification?
• Where would we find criteria that controls deficits in the County Treasury?
• For financially independent schools, how many and whose signatures are required on warrants and payroll checks?
• Can we charge for summer school?
• Where can we find the requirements of AB 1200 and related legislation?
• Where can we find infomation on setting up a foundation?
• Can a district collect parking fees from students using the school parking facility?
• Can school personnel be on the board of a booster club supporting that school's athletic programs?
• Please clarify gift of public funds.
• If there are students who cannot pay for field trip, are they paid for out of funds from trip fund-raiser?
• Can a junior high charge classroom fees for graphic computer art class?
• Can ASB funds be used for students unable to pay for field trip costs?
• For student incentive awards, is the purchase of gift cards and CDs from the General Fund an allowable expenditure?
• If an employee is appointed by a league office for interscholastic events, are they paid as an employee or consultant?

Community Colleges

Facilities, Maintenance & Operations

• Can a student body purchase and finance a van for the district?
• Does Gov. Code 53060 include architects as it relates to bidding exemptions?
• Is there a complete list of elementary K-3 schools?
• Reimbursement for fire damage
• Do you have guidelines for amounts of time required to clean classrooms and bathrooms?
• Can I revise my deferred maintenance plan after it has been submitted to SAG?
• Is there an excess property site in for schools to use to rid their storage rooms of property no longer needed?
• Can a Student Data system be paid from Capital Facilities?
• Can a developer be entitled to credit for tear down square footage?
• Can we purchase student lockers with Developer's Fees?
• Can developer fees be used for moving expenses and building upgrades?
• How does prevailing wage requirements and bid limit work if labor and materials will be donated?
• What category does industrial property tax sharing belong?
• What is the 3% discussed in relation to developer fees?
• If the PTA receives a grant to build a shade structure, how should the funds and building of the structure be handled?
• Can we use Adult Education funds to purchase a portable building at the jail site?
• Questions regarding AB 1290
• When using volunteers for school facility work, what rules and regulations need to be followed?
• Where would we find information on management and accounting of Prop 39 general obligation bonds?
• Where can I find the list of restricted routine and repair maintenance?
• Are deadlock bolts permissible on classroom doors?
• Can a district charge for weekend public parking at a school when school is not open?

Food/Nutrition

• Can cafeteria funds be used to remove asbestos?
• Is there a consultant who could recommend food service software?
• What is required for student recess time and lunch?
• Amounts that districts can charge employees for lunch
• Is food prepared at home prohibited at school?
• What are the regulations regarding carbonated beverages?
• What foods are allowed to be sold or used as a fund-raiser on a high school campus?
• Can we use Fund 13 and Fund 61 for our food service?
• During school hours, can food be sold to staff as an ASB fund-raiser and do the nutrition guidelines need to be followed?
• What are the regulations for food sales at school?
• Does food for after school sales need to be prepared by licensed organization?
• Can a teacher sell hot chocolate after school?
• Do we have to follow food and beverage laws for a soda machine in the staff lounge with no access by students?

Human Resources

• Can a school district hire college student on a part-time basis?
• Does AB 1612 require school districts to begin taking fingerprints of certificated employees?
• Is it necessary to put adult education teachers on contract?
• What is required in a job description that complies with the Disabilities Act?
• What is the time period in which sick leave may be transferred?
• Do you have any data or formulas related to staffing?
• Is a district required to offer part-time employees an alternative retirement plan?
• Do you know of any programs that provide down payment funds to teachers to help them to purchase a home?
• Can we hire high school students to help out a few hours each week in the Cafeteria?
• Superintendent's status in a district in receivership
• What is the policy on vacation leave for Community Colleges?
• Can a substitute teacher with a 30-day emergency credential sign the Master Agreement?
• What are the rights of classified management in terms of letting people go?
• Who is a special assignment teacher and what is the scope of duties?
• May the district pay a district employee the substitute differential pay if no substitute is available?
• Is there a limit on the number of teachers teaching classes outside of their credential authorization?
• Are workability students required to pay SS and Medicare taxes?
• Who has access to Human Resources files?
• Where would we find reference to classified employees not working additional hours for more than 20 consecutive days?
• If bus drivers work over 12 hours a day for field trips, should they be paid double time?
• If student detention is more than one hour can a classified employee be in charge?

Purchasing

• Do we need to go to bid for an audit that will not meet the limit?
• Does anyone have an exclusive licensing agreement for school garments?
• Information regarding centralized warehousing versus distributed purchasing
• Is there any way to avoid going to bid on a $70,000-80,000 project?
• Non-profit setting up a buying co-operative to purchase without going to bid
• Purchasing instructional materials 
• Please provide us some guidelines when entering into contracts
• Do we have to go out to bid if the purchase amount is under the bid limit?
• Can a photography bid be awarded to a local photographer to do work for us if we hired him as a part-time ROP teacher?
• Can we purchase a software package without going to bid?
• What is a piggyback clause?
• Where can we find the amount for Contract Bid Thresholds for past years?
• Does a purchase order have to have special wording if it is for the ASB?

Special Education

Technology

• Guidelines, articles, anything on Internet and email courtesy and protocols
• Can you recommend technology consulting firms to evaluate RFP for district student information system?