Publications & Reports
FCMAT Associated Student Body Manual
The FCMAT Associated Student Body Manual for transitional kindergarten through grade 12 local educational agencies (LEAs) has been revised and updated as of May 2026 and is now available for free download and use. A one-page summary of sections of the manual with significant updates is also available.
The manual is designed for school principals, ASB activity directors, fiscal services managers, bookkeepers, secretaries, students, and others who are responsible for student body activities, especially fundraising. It is intended to answer questions about accounting, purchasing, student stores, vending machines, clubs, and overall roles and responsibilities.
Click on the link in the sidebar to the right to view and download the manual and associated handbooks.
Forms
The items below are downloadable Microsoft Word versions of forms, checklists and other items found in the FCMAT Associated Student Body Manual. They are free to download and modify as needed for local school and district use.
Forms for Chapter 3 – Laws and Regulations
Forms for Chapter 4 – Forming an ASB
Forms for Chapter 5 – General Business Practices and Internal Controls
Forms for Chapter 6 – Budgets and Budget Management
Forms for Chapter 7 – Accounting and Financial Management
Forms for Chapter 8 – Fundraising Events
Forms for Chapter 10 – Vending Machines
Forms for Chapter 11 – The Student Store
Forms for Chapter 12 – Gifts and Donations
Forms for Chapter 13 – Cash Receipt Management and Procedures
Forms for Chapter 16 – Equipment Purchases and Management
Forms for Chapter 18 – Cash Disbursement Management and Procedures
Forms for Chapter 21 – School-Connected Organizations
Forms for Chapter 23 — Sample ASB Constitutions and Bylaws
Forms for Chapter 26 — Sample Board Policies and Administrative Regulations
Forms for Chapter 27 — Sample Internal Control Reference Checklist
Forms for Chapter 3 – Laws and Regulations
Example Allowable and Prohibited ASB Board Policies (Microsoft Excel file)
Forms for Chapter 4 – Forming an ASB
Forms for Chapter 5 – General Business Practices and Internal Controls
Internal Controls Checklist by Job Responsibility
Information Summary, Document Checklist and Questions
Forms for Chapter 7 – Accounting and Financial Management
Chart of Accounts for Small ASBs
Forms for Chapter 8 – Fundraising Events
Request for Approval: Fundraising Event
Request for Approval: Fundraising Event with Revenue Projection
Student Body Fundraising Schedule
Fundraising Event Profit / Revenue Projection
Forms for Chapter 11 – The Student Store
Student Store Daily Inventory Log
Student Store Monthly Inventory Calculation
Student Store Sales and Inventory Reconciliation
Forms for Chapter 12 – Gifts and Donations
Memorial Fund / Scholarship Fund Information
Letter Regarding Tax-Exempt Status
Forms for Chapter 13 – Cash Receipt Management and Procedures
Forms for Chapter 18 – Cash Disbursement Management and Procedures
Forms for Chapter 21 – School-Connected Organizations
Sample School District Letter to Applicants
Sample School-Connected Organization Application
Forms for Chapter 23 — Sample ASB Constitutions and Bylaws
Forms for Chapter 26 — Sample Board Policies and Administrative Regulations
FCMAT-Recommended Administrative Regulation 3452 — Student Activity Funds
Forms for Chapter 27 — Sample Internal Control Reference Checklist
View or Download Manuals
