Publications & Reports
FCMAT Community College ASB Manual
FCMAT is pleased to present the Community College Associated Student Body Manual. The manual is free to download, use, and duplicate as needed.
The manual is designed for community college students, staff and administrators who have ASB responsibilities, as well as for nonstudent organizations that work with community college ASBs. It is intended to answer questions and provide guidance for fundraising, accounting, purchasing, student stores, vending machines, clubs, various roles, and many other aspects of ASB operations.
FCMAT welcomes input and suggestions to help improve the manual and this webpage.
Forms and Sample Documents
The following forms and sample documents are exported directly from the manual as editable Microsoft Word files. They are free for local community colleges to download, modify and use as needed.
Chapter 3 — Laws and Regulations
Coming Soon: Example Allowable and Prohibited ASB Board Policies
Chapter 4 — Forming an ASB
Application for Student Club (for new clubs)
Club Information Sheet (for clubs approved previously)
Student Council or Club Meeting Minutes
Instructions for Structuring Meetings
Chapter 5 — General Business Practices and Internal Controls
Internal Control Checklist by Job Responsibility
Information Summary, Document Checklist and Questions
Chapter 6 — Budgets and Budget Management
Budget Monitoring for ASB or Club
Chapter 7 — Accounting and Financial Management
Chart of Accounts for Small ASBs
Chart of Accounts for Large ASBs
Chapter 8 — Fundraising Events
Request for Approval: Fundraising Event
Revenue Potential (Fundraising Budget versus Actual Statement)
Request for Approval: Fundraising Event with Revenue Projection Information
Student Body Fundraising Schedule — Report to Governing Board and/or Designee
Fundraising Event Profit/Revenue Projection
Chapter 10 — Vending Machines
Chapter 11 — The Student Store
Student Store Daily Inventory Log
Student Store Monthly Inventory Calculation
Student Store Sales and Inventory Reconciliation Worksheet
Chapter 12 — Gifts and Donations
Memorial Fund/Scholarship Fund Information Sheet
Sample Letter Regarding Tax-Exempt Status
Chapter 13 — Cash Management and Procedures
Chapter 16 — Equipment Purchases and Management
Chapter 18 — Cash Disbursement Management and Procedures
Chapter 20 — School-Connected Organizations
Sample College Letter to Applicants
Sample School-Connected Organization Application
Chapter 22 — Sample ASB Constitutions and Bylaws
Chapter 25 — Sample Board Policies and Administrative Regulations
FCMAT Recommended Administrative Regulations — Student Activity Funds
Chapter 26 — Sample Internal Control Reference Checklist
